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****  Ribbon Coordinator needed for the 2008-2009 Show Season. Please contact Barbara Simpson at barbsmpsn@hotmail.com if interested.  ****

Minutes of the TASHA Board of Directors Meeting of 2/21/08

Present: Elly Berman, Barbara Simpson, Bill Marple (by phone), Corrine Stith, Judy Jordan, Jean Huffstickler

Minutes of the last meeting were approved via email. Minutes will continue to be distributed via Email to the board and will be considered approved if no corrections are received.

Jean Huffstickler provided a detailed analysis of the financials of the February show. While the show realized a net profit of $3087 this year, one should keep in mind that the services of the judge were donated, no hotel was required, and sufficient ribbons existed in those already on hand so as not to constitute an expense. These expenses would typically amount to $2200 in a normal year, leaving a balance if approximately $888. One should also note that a $1000 sponsorship was received, further benefiting the show and that money could not be counted on in future years. Thus, if this were a normal year, the show would have shown a loss. For board members not present, if you will request a breakdown from me, I will send you hard copies of the information.

Our 2008-2009 season shows will occur on the first full weekend in December for the Holiday show and the weekend of January 31st if that show will continue. We will probably need a full set of ribbons for both shows. Marianne Rader will most likely continue to order and coordinate the trophies. As yet, we have been unable to locate a volunteer for ribbon coordinator, but Barbara is pursuing someone.

We would like to expand our membership and participation in the shows and to this end, should plan to send premium books or notices that the books are online to stables in Mississippi, Louisiana, Oklahoma. The February show drew a barn from Mississippi and they were very happy to attend the show. We are also looking for other ideas to expand membership and would encourage all of the board members to produce ideas to that end. Corrine will continue as publicity chair and will see that periodicals such as the Katy Times newspaper and other local publications receive information. Ann Bullard will be asked to assist. It was suggested that we contact the restaurants on Mason and Fry Roads to talk about sponsorships and possible in-kind donations.

We are also looking for someone to partner with for the February horse show. This did not work out last year with the flat shod walking horse folks. Ellie will contact Linda Graham to see if the Andalusian/Lusitano group is interested.

Relative to the scholarship, we had only 2 applicants this year. We need to consider whether to discontinue it. Corrine will send out an email to the board requesting a vote as to whether to discontinue the scholarship.

Corrine will also send out a reminder to the membership reminding them that Hall of Fame nominations will be due by October 2008 and to start thinking about who might be candidates. An actual request will be sent about Sept 1. Candidates whose names were submitted last year but were not inducted have their nominations on file and these will not need to be resubmitted. We will need to decide when to make the Hall of Fame presentation, since it will not be our year to host the banquet.

A member asked whether we could establish a Hall of Fame for horses. Since there are no criteria for same, this idea is tabled for the time being.

Bill Marple suggested that we might establish a special award for the barn having the highest number of high point awards, one each for performance and for academy. Because of the discrepancies in the number of horses among the various barns, it was decided that we would not go forward with this idea at this time.

There was discussion about the presentation of USEF awards at our awards banquet. This has never been done before. Should this be included? Corrine will send a note to the Board asking whether this is appropriate.

Relative to our web site, it was decided that we will accept links that are horse-related only if the linked-to site will also provide a link to our web site. Links must be horse related and must be reciprocal.

Barbara will follow up on the award made to Koren Mercer, as nothing has been received to replace the broken award. Jean noted that every year we write a sponsorship check to NTASHA and they write one to us, each for $100. She will contact Sandee Razminas to suggest that we stop doing this since it is only exchanging like money and really has no actual cash value.

It was noted that Ken McCain (sp?) of Great Southwest passed away. It was moved, seconded, and carried that TASHA donate $200 to the memorial scholarship fund being established in his name.

There being no further business, meeting adjourned at 8:05.

Respectfully submitted, Corrine Stith, Secretary

Minutes of the TASHA Board of Directors Meeting of 1/7/08

Present: Elly Berman, Barbara Simpson, Bill Marple (by phone), Ada Perwein, Corrine Stith, Judy Jordan, Jean Huffstickler, Jan Carroll, Dan Flowers

Moved by Jean Huffstickler, seconded by Ada Perwein that meeting be called to order. Motion carried.

Minutes of the last meeting were approved as amended via email. Minutes will continue to be distributed via E mail to the board and will be considered approved if no corrections are received.

Azurdee Smuts cannot continue as volunteer coordinator. Ada Perwein has volunteered to do this task.

High point rules have been amended for clarification. The first paragraph amended to read: To be eligible to receive high point awards, entrants must become members of TASHA for the determining show season.

The last paragraph amended to prefix it with the statement With the exception of academy, …

Corrine will check with Ann to see if she will help with membership book.

Ann Bullard will serve as club historian with assistance from Linda Landman.

Hall of Fame: Barbara proposed criteria based on existing ASHA criteria. Board will return comments and suggestions to Barbara and the criteria will be finalized and sent to members for nominations. Nominations due back by 1/24.

February Horse Show: The host hotel will be Drury Inn (confirmed). Sponsors needed and a request will be sent via snail mail and email. The crafts person is confirmed. Gail Frazier will be checked by Corrine. Corrine will also check on a tent for her. Jim Wright – photographer -- is confirmed. Barbara Simpson will check on Philip Minaar as it is believed that he has moved.

Sherry Frankel, May Chadick and Nona Kelly are doing the awards dinner and casino night. A live auction is also planned. Cost will be about $35 person.

Nancy Kanive will order ribbons and back numbers (if needed). However, presenters are needed as well as a new chairman for ribbons going forward.

Mary Ann Rader is ordering the high point plaques. Judy Jordan will handle hospitality.

Barbara will pursue getting an EMT. We need to fill the paddock master position… this job and ringmaster are paid positions.

We have a vendor who wants to exhibit. If she does, the cost will be $40 or $50.

There being no further business, motion to adjourn by Judy, seconded by Jan and carried. Meeting adjourned at 8:10. Respectfully submitted, Corrine Stith, Secretary

Minutes of the TASHA Board of Directors Meeting of 12/10/07

Present: Elly Berman, Barbara Simpson, Bill Marple (by phone), Ada Perwein, Corrine Stith, Judy Jordan, Jean Huffstickler

Election of Officers: The Board elected the following officers from among its membership:

• President – Barbara Simpson

• Vice President – Ada Perwein

• Treasurer – Jean Huffstickler

• Secretary – Corrine Stith

Report of the RunOff Election for 8^th Board Seat:  Corrine reported that Jan Carroll had been elected to the 8^th Board seat.  Ann Bullard will be asked to serve as Publicity Secretary for the club and will also serve as an alternate Board member. Corrine will contact her.

Board Member Terms: According to the By-Laws, since this is the initial year for the 9-member board, the Board members will draw for terms of office, either 1, 2, or 3 years. The results are as follows:

• 3 year term – Judy, Jean, and Jan

• 2 year term – Bill, Ada, and Barbara

• 1 year term – Elly and Corrine

Our UPHA Trainer representative is Dan Flowers.

February Show: The February show will be held on Feb. 2 and 3 at Great Southwest Equestrian Center. The area trainers have been asked to submit three names each to be asked to judge. Rusty Colvard’s name appeared on the majority of the lists and Jean indicated that Rusty would be happy to judge the show. Rusty has generously donated his fee back to TASHA, for which we thank him. Motion made and seconded to ask Rusty to be our judge and motion carried.

Barbara Simpson and Jan Carroll have volunteered to co-chair the horse show. Sherry Frankel, May Chadick, and Nona Kelly have volunteered to organize the awards banquet. Show Secretary will be Janie Hamilton. Janie will also do the Premium Book. Gail Frazier will serve as organist (Pam Hester will confirm), Marcie Fessler will be asked to serve as ringmaster (Melissa Cole will confirm), Jim Wright will be asked to be official show photographer (Corrine Stith will confirm), and Melissa Cole will serve as announcer.  Nancy Wiseman has volunteered to decorate center ring. Philip Minaar will be asked to serve as show farrier (Barbara Simpson will confirm). Barbara will also check to determine whether we can share an EMT, or will look for EMT for show.

Azurdee Smuts will serve as volunteer coordinator. Nancy Kanive will be asked to serve as ribbon person (Corrine will confirm), Lee Ann Crain will be asked whether she wants to do the craft booth (Corrine will confirm).  Marianne Rader will do the high point trophies and also the show trophies. Pam Hester will be asked whether she will do the membership book together with Ann Bullard (Barbara will confirm).

Corrine will put out email blast ‘Save the Date’.  Bill suggested that we have a theme, such as Love your Horse (for Valentine’s Day).

Sponsorships are needed. Jean will send out sponsorship request letters. Bill Marple will sponsor a $200 AOT Country Pleasure award.

Other Business: Moved that flowers be sent to Ann Bullard who is recovering from knee surgery. Motion carried.  Move that recognition and token of appreciation be given to Laurie Levins for her work on the web site. Motion carried.  Past officers and board members will also be recognized at the Awards Banquet.

There being no further business, meeting adjourned at 8:40.

Respectfully submitted, Corrine Stith, Secretary

TASHA Meeting Minutes – January 14, 2007

Attendees: Elly Berman, Ann Bullard, Steve Chadick, Sandy Currier, Gerda Epping, Pam Hester, Jean Huffstickler, Milo Jones, May Chaddick, Laurie Levins, Ron Mahle, Koren Mercer, Ed and Ada Perwien, Christy Randel, Julie Size, Corrine Stith, Ashley Whitehurst

Notes: The meeting started at 4:20pm at Harris County Smokehouse.

All officials have been hired for the February show. You can check the official names on the TASHA web site, www.texasasha.org , Show Information Page, in the Premium book.

Jean gave a review of the profit and loss statement and budget. The December show was financially successful, but final profit / loss will not be known until after the February show.

There is another paid event going on in the main arena at the same time as our February horse show. World-renowned trainer and RFD-TV personality Clinton Anderson is hosting a Wahl Walkabout Tour - a two day learning packed equine extravaganza.

• Here is an update for each board area:

o Class Awards – The championship classes will receive a silver engraved picture frame. Juvenile qualifying classes will receive a neck medal and goat hair face brush; adults will receive a 20 can cooler. Awards have been ordered.
o Sponsorships – About $625 is still needed in sponsorships
o Membership - Only 2 barns have submitted their memberships. Many juveniles signed up for a $10 one day membership, while a juvenile membership only costs $15. Trainers are encouraged to let their riders know about the benefits of Juvenile membership. One day memberships will now be $15. Those that signed up at the December show may pay the extra $5 for a full Juvenile membership.
o Youth Scholarship - There are new requirements for the scholarship. The details are explained on the Forms or Youth pages of the web site, http://www.texasasha.org/TashaYouthInformation.htm . There were only two entries for the 2005-2006 scholarship. An unbiased English graduate student will judge the essays. We could use a sponsor this year for part of the scholarship ($1000). Donating a saddle was also suggested.
o Premium Book – Copies were mailed out already, most people have received them. Copies were only mailed to those individuals / barns that had a show bill at the December show. If you did not receive a copy, it is published on the web site, under Show Information, http://www.texasasha.org/TashaShowInformation.htm .
o Hospitality Room - Breakfast snacks are allowed, but other food is pending agreement with Great Southwest concessions. Drinks will be provided as usual.
o Publicist / Media Coordination - The December show was well publicized before and after the show with articles in AAA, Saddle Horse Report, National Horseman, Katy times and others.
o Vendor Coordination - We are scouting out a better location for vendors; may be moving to Barn A.
o TASHA Booth - Would like to move to a different location than the location at the December show. Hopefully at the location mentioned above. We still need volunteers. Please contact Barbara Simpson (barbsmpsn@hotmail.com ) or Bettie Morey (bmorey1@houston.rr.com ) if interested. Leftover sponsor T-shirts and TASHA merchandise will be sold.
o Welcome Baskets - They are being handled by Chris Hallman
o Champion and Saddle & Bridle Awards: The awards have been ordered. The S&B Five Gaited class is no longer being offered.
o Volunteers - The previous chair person, Viktoria Hanson has moved. Bettie Morey has been assisting. We especially need volunteers for the TASHA Booth. Bluebonnet will handle volunteers for the gate keepers; Lone Star will handle the 2nd-6th ribbon presenters, Hospitality Room, and Craft Table and provided 1 person for the TASHA Booth; Winning Ways will handle the first place presenters.
o Ribbons - Ribbons have been ordered from Hodges.
o Youth Activities - The December activity was so popular that it will be repeated at the February show. This involved painting ceramic horses.
o Center Ring - The decorations are being handled by Sandy Reed.
o Judge Host - The judge will be renting his own car, so will not need to be picked up from the airport. He will need lunch both days

The meeting adjourned at approximately 5:30pm.

Motions Passed:
One day TASHA memberships will cost $15

Action Items:

• May – provide volunteers for 1st place presenters and 1 volunteer for the TASHA booth
• Sandy C. - provide volunteers for gate keepers and 1 volunteer for the TASHA booth
• Pam – Call GSWEC to see if we can move the booths to a better location
• May – Call ASHA to see if the ASHA booth and/or information is available, and coordinate setup.

Upcoming Events:

• TASHA Winter Classic Show (February 3-4), Great Southwest Equestrian Center, Katy, TX
• 2006 Texas State Highpoint Awards on February 10th at 7pm at the Hilton Garden Inn, 705 Central Expressway, Allen, TX, 214-547-1700
• The 2007 Big D Charity Horse Show Silent and Live Auction and Fish Fry on February 11th from 1-4pm at Milligan Stables in Plano, TX
• The next TASHA meeting will be held on Sunday, February 25th at 4PM, location to be determined.

TASHA Meeting Minutes – November 5, 2006

Attendees: Teri Beaty, Elly Berman, Ann Bullard, Paul Cates, Steve Chadick, Melissa Cole, Sandy Currier, Gerda Epping, Viktoria Hanson, Pam Hester, Jean Huffstickler, Milo Jones, May Klein, Laurie Levins, Koren Mercer, Pam Patterson, Ed and Ada Perwien, Julie Size, Barbara Simpson, Corrine Stith, Ashley Whitehurst

Notes: The meeting started at 4:25pm.

• Each board member present gave an update:

• Sponsorships – Julie did not have an exact count but expects around $1200-1400. We may have about $1000 in corporate sponsorships. We need $3000. When writing checks to TASHA, it would be greatly appreciated if you distinguish what type of payment it is by filling in the Memo portion of the check with: “Sponsorship”, “Membership”, “Banquet”, etc. This helps track the finances.

• Membership: 6 memberships have been received so far (besides the lifetime members). Trainers, please ask your clients to fill out the membership form on the web site, http://www.texasasha.org/TashaForms.htm , and send it in. There is also a membership form being sent out in the December premium book. All exhibitors must be TASHA members.

• Youth Scholarship: Cathy Coleman is a new board member and chairperson for the youth scholarship. She will be developing several options for new requirements to be decided on at a later date.

• Premium Book – It was mailed out the week of November 6. The suggested hotels are Marriot Springhill Suites ( http://marriott.com/property/propertypage/HOUKF  ) and The Drury Inn ( http://www.druryhotels.com/properties/houstonwest.cfm ). There is a misprint in the Premium book on the location and time for the Awards Banquet. The Banquet will be held at Los Cucos Mexican Café (16216 Clay Road) at 7:30pm. There are several inserts including TASHA membership, Awards Banquet invitation, an entry form, and a flyer advertising the center ring trees and poinsettias for sale.

• Food Coordination: Johnny Carino’s will be used again for the TASHA luncheon, which will be free to the public. It has been budgeted for 250 people at $2500. There will be a “TASHA Tips” container added near the food line.
  The TASHA Awards Banquet will be held at Los Cucos Mexican Café (16216 Clay Road) at 7:30pm. They need a $200 deposit.

• Hospitality Room: The new arena was scoped out, and a good location was identified for the Hospitality Room.

• Publicist / Media Coordination: Two press releases have been created, sent out for publication, and posted on the home page of the web site. One is geared toward horse publications, and the other is for the general public. Please feel free to distribute this press release as you see fit. It is located as a button at http://www.texasasha.org/TashaMain.htm . The Katy Times has already published the release.

• Vendor Coordination: There have been leads, but no vendor contracts are in hand yet. If you are interested in having a booth or know someone that is, please send in the vendor contract, located at http://www.texasasha.org/TashaForms.htm .

• Welcome Baskets: Chris is working on these and has managed to get most of it donated.

• Champion and Saddle & Bridle Awards: The awards have been ordered for the December show.

• Volunteers: Bettie Morey has been making calls. Melissa, the announcer, would prefer Marcie Fessler as ringmaster, and Alonna Cole for paddock master if these positions have not been filled. May has some volunteers – Viktoria and May to get together off-line to discuss.

• Ribbons: Ribbons have been ordered for the December show, and should arrive the week of Thanksgiving

• Center Ring: Poinsettias and Christmas trees will be sold. The trees will be in their own stands. Please consider purchasing for your enjoyment after the show at home.

• Judge Host: The judge will be renting his own car, so will not need to be picked up from the airport.

• The South African Equestrian Team will be competing against an US Southwest Circuit team at the December show. May Klein and Sandy Currier have been working out the details.
  
  The planned itinerary for the team is as follows:
  Tuesday, Nov. 28 – arrive in Houston
  Wednesday, Nov. 29 – San Antonio area – Visit the Alamo, Riverwalk, and other San Antonio attractions. Spending the night at the Menger Hotel.
  Thursday, Nov. 30 – Spend the night in the Round Top area, hosted by Chardonnay Farms. There will be a chuckwagon brought in for dinner entertainment, including music. The team may have a chance to ride cutting horses also.
  Friday, Dec. 1 - Visit the Museum District and the Galleria for shopping; Practice ride at GSWEC. Lunch has been sponsored by Kitty McMichael.
  Saturday, Dec 2 – Compete at TASHA; Attend TASHA luncheon and Awards Banquet
  Sunday, Dec 3 – Compete at TASHA; Award Presentations. Winning Ways is sponsoring Sunday Lunch.
  Monday, Dec. 4 – Depart Houston
  
  Sponsorships are still needed for a 15 passenger van for transportation, lunch and dinner in San Antonio, assisting Chardonnay with Thursday activities, and Sunday dinner. If you are interested, please contact Sandy Currier or May Klein.

• Ada Perwein provided a list of past Perpetual Trophies winners. If you need this list, please contact Koren at klmercer@att.net . If you plan to maintain a Perpetual trophy, please bring the trophy before the associated class, and label it so that the presenters know to use it in the first place picture.

• February TASHA Show:
  Koren read all the options received from board members. The two most viable options are to either join with the Arabians or Walking Horses.
  
  Melissa Cole represented LSGPHA , Pleasure Walking Horses, and made a proposal for joining up with TASHA. They would split the common costs and profits (by the % of classes) and provide volunteers. They would like to add between 45-60 classes and 60-80 horses. They could do a day membership or provide their own insurance.
  
  It was mentioned that the Walking Performance horses might be interested. Regine Henderson or Judy Peters are contacts for this club.
  
  We could join the January Jubilee Arabian show (in 2008), the last weekend in January. Susie Blackwell would be running the show, and there would need to be a TASHA liaison. It would be a rated show, following USEF rules.
  
  The decision was put on hold until more detailed proposals could be developed to present for vote.

• The new TASHA board members are as follows:

• Anke Rogers - Miracle

• Jamey Pippert - Miracle

• Elly Berman - Bluebonnet

• Ada Perwein - Bluebonnet

• Ann Bullard – Winning Ways

• Gerda Epping – Winning Ways. This was the first meeting for Gerda, and she volunteered to help with the TASHA booth.

• Cathy Coleman – Paul Cates

• It was decided to donate funds to the Saddlebred Rescue.

• Also for future consideration, TASHA needs to keep in mind the requirements of ASHA charter club of the year:

• How has your club promoted the Saddlebred this year?

• What activities have you focused on to promote the breed?

• What community events have you sponsored?

• What services do you provide your membership?

• What new programs did you offer this year?

• What promotional activities have you done?

The meeting adjourned at approximately 6:45pm.

Motions Passed:

• TASHA will donate 10% of its profit not to exceed $500 to Saddlebred Rescue - http://www.saddlebredrescue.com

Tabled for future meeting:

• Additional requirements for the Youth Scholarship

• Decision on February Horse Show

Action Items:

• Laurie – send out any TASHA high point questions to the attending trainers – Koren, Milo, Sandy, May, Paul

• Viktoria – get May’s list of show volunteers

• May to handle awards for South Africa vs. Southwest Circuit competition.

• Robin to contact Sandy C. about where to meet the South African team for pictures

• Lorie – to get TASHA coffee pot from Jean for the hospitality room

• Julie – Check with a vendor named Rose that was at Pin Oak last year, and let Pam P. know

• Pam H. – Bring donation jar for TASHA luncheon

• Jean – check into sponsorship for Invitational transportation, and TASHA banquet tickets for South African team

• Sandy C. or May: Add GSWEC to the release form for the Invitational

• Koren – let Ken at GSWEC know about how Holiday Inn Select backed out of banquet arrangements

• Elly – let Pin Oak know about how Holiday Inn Select backed out of banquet arrangements

• Jean – get together with Melissa Cole to discuss open budget questions concerning combining the February show with the Pleasure Walking horses

• Julie / Barbara – Bring a container for donations to the Saddlebred Rescue to be set up at the TASHA booth

Next Event:
TASHA Holiday Horse Show (December 2-3), Great Southwest Equestrian Center, Katy, TX

TASHA Meeting Minutes – October 14, 2006
Attendees: Lorie Bratcher, Paul Cates, Steve Chadick, Cathy Coleman, Sandy Currier, Philip De Bruyn, Pam Hester, Jean Huffstickler, Milo Jones, Nancy Kanive, May Klein, Robin and Laurie Levins, Koren Mercer, Bettie Morey (for Viktoria Hanson), Sharon Moritz, Ed and Ada Perwien, Marianne and Joe Rader, Christy Randel, Sandy Reed, Julie Size, Corrine Stith, Ashley Whitehurst

Notes: The meeting started at 4:30pm.

• Jean discussed TASHA by-laws concerning the Board of Directors. There are 4 levels of membership – the elected officers, local area trainers, the elected board, and lifetime board members. TASHA currently does not have two representatives from the following local barns for the elected board – Miracle, Bluebonnet, Winning Ways, and Paul Cates. TASHA invited Paul Cates Stable to join the barns associated with TASHA. The board will be opened up to allow for these representatives to join. Equal representation across barns has been an ongoing problem, so the by-laws will be reviewed and possibly updated (by vote) after the 2006-2007 show season.

* Each board member present gave an update:

• Sponsorships – Linda Landman has been making phone calls and more sponsorships are coming in. Julie did not have an exact count but expects around $800. We need $3000. It was suggested each TASHA entry receive a free t-shirt listing sponsors that contributed above a certain amount, depending on received donations. Corporate sponsorships are also being solicited.

• Membership: Most of the memberships will happen at the show itself. Trainers, please ask your clients to fill out the membership form on the web site, http://www.texasasha.org/TashaForms.htm , and send it in. All exhibitors must be TASHA members.

• Youth Scholarship: Katie Kirkland won the scholarship for the 2005-2006 season. There were several ideas of adding more requirements to the scholarship, such as volunteer hours and essays. Currently the scholarship is strictly based on points.

• Youth Activities: Santa is a planned activity. May Klein has some volunteers that can help man the craft table. Need to make sure the craft table is in a good location, away from horses. Let Christy know of any good ideas for the kid’s craft.

• Premium Book – Pam needs to receive all information for the December premium book by Saturday, October 21th, to get printed on time. Ads need to be sent in to Pam Hester ASAP. Her e-mail address is singlefootfarm@sbcglobal.net , or call her at 832-928-9234. For more advertising information, please check out the advertising forms at http://www.texasasha.org/TashaForms.htm.

  • You can add a class if you sponsor it and have 3 entries. May Klein is sponsoring a walk/trot lead line class for kids. She already has the entries. There is interest in an Academy driving class – one more entry is needed. Bill Marple is sponsoring a fast racking class, and the South African US competition classes need to be added.

  • The Marriot used last year will again be the host hotel with suites easily sleeping 4 available for $94. 20 rooms will be held until one week before the show, then it will drop to 10. If you have a pet, you must call the Marriot to give them a head’s up. The Holiday Inn Crowne Plaza may be another choice. The South African Equestrian team will be staying at the Holiday Inn.

• Food Coordination: Johnny Carino’s will be used again for the TASHA luncheon, which will be free. Need to plan for more people, probably between 250 – 300. 50 box lunches are to be made for delivery to the hospitality room for trainers and grooms.

• Hospitality Room: Will need to find new location at new arena. May need to purchase a tent if a room is not available

• Publicist / Media Coordination: Corrine is in the process of updating last year’s press release to include the new dates and information about the South African Equestrian team. May Klein talked with the publication, Texas Horse Talk, and an article about Saddlebreds should appear in an upcoming issue.

• Vendor Coordination: Pam Patterson has not been able to get a list of vendors that were at the last show. If you know them or are interested in a booth for yourself, please contact her. Koren mentioned Donna Murray (Murray’s Monograms) as a past vendor, and will contact her directly.

• Welcome Baskets: Sandy Reed volunteered Chris Hallman to take over this position from Jean Huffstickler

• Champion Awards: The awards for driving qualifying classes are silver trays, for riding qualifying classes – Back number pins, for kid’s championship classes – trophies, for adult championship classes – Cathy Wright pottery

• Volunteers: Bettie Morey is helping Viktoria Hanson with volunteer coordination. Volunteers should only cover one session; there are two sessions each day. They need to be at the show an hour before the start time, and should dress appropriately (no jeans, please). A suggestion to order and wear TASHA volunteer buttons was made.

• Ribbons: We may want to get neck ribbons for championship classes. The budget is $1500 for both ribbons and awards. After class list is finalized, Nancy will need to check current ribbon inventory against budget to see what can be done. Back numbers are to be sent directly to Janie. There will be a box for recycling ribbons.

• Center Ring: Poinsettias and Christmas trees will be sold again. If all can be sold, it would pay for the cost of the center ring decorations.

* The South African Equestrian Team will be competing against an US Southwest Circuit team at the December show. May Klein and Sandy Currier have been working out the details. There are 17 competitors and 1 judge from South Africa coming to Houston. There is a 3 gaited and a 5 gaited team. The US team captains are Barbie Smith and Randy Cates, respectively. Each division needs 11 horses. If you have a horse you would like to compete, please call Sandy Currier or May Klein.

The divisions are graded as a team, not individuals. So either the US or South Africa will win the two divisions. TASHA will supply the stalls. The show will need to start an hour earlier, 9am, to allow for the 4 added classes or 1 hour each.

The planned itinerary for the team is as follows:
Tuesday, Nov. 28 – arrive in Houston
Wednesday, Nov. 29 – San Antonio area – City tour, Sea World, Rollercoaster, Working a feed lot
Thursday, Nov. 30 – Return to Houston; Visit a working ranch; Tour Museums
Friday, Dec. 1 - Shopping; Practice ride at GSWEC
Saturday, Dec 2 – Compete at TASHA; Evening Banquet
Sunday, Dec 3 – Compete at TASHA; Award Presentations
Monday, Dec. 4 – Depart Houston

Sandy Reed offered to have them over for dinner at Chardonnay, and have the adults stay in their guest houses, and the kid’s stay in the nearby UT Winedale Historical Center dormitory, if it worked out. Robin Levins offered to travel along to take pictures.

We still need to find a good place to host the South African team and TASHA high point winners for dinner Saturday night. Sandy C. offered Elly’s help to scope out some locations.

• Perpetual Trophies were distributed back to owners or those that knew the owners. If you picked up a trophy and plan to maintain it and transport it to future shows, please let Pam Hester know so that we can add the description back to the class list in the Premium Book. Those trophies without owners will be “retired” to the next winner.

• The Academy divisions have been redesigned to remove ages from the juvenile classes. Instead they are classified at levels – advanced (won 6 or more blues and have shown for 2 years or more in walk/trot/ canter), limit (won less than 6 blues in walk/trot/canter) , maiden (never won a blue in walk/trot/canter. More details can be found in the attachment. Adult Academy classes remain the same.

• The February TASHA show has normally been a money loser for TASHA. It has also been extremely stressful for the few volunteers that prepare for this horse show after the December show and Christmas. There has been a continuous problem of lack of volunteers for this show. Because of these reasons, there has been a proposal to consider different options for this show. Each board member is to send in his/her 3 options to the President, Koren Mercer. The 3 most popular and viable options will then be sent out to all TASHA members for a vote.

The meeting adjourned at approximately 7:30pm.

Motions Passed:

• The TASHA Board will be re-opened to allow for 2 representatives from each of the area barns for the 2006-2007 fiscal year.

• A local farrier will be used at the TASHA shows to reduce costs

Tabled for future meeting:

• TASHA High Point Awards

• Additional requirements for the Youth Scholarship

Action Items:

• Trainers from Miracle, Bluebonnet, Winning Ways, and Paul Cates should send in their list of two volunteers for the Board of Directors to Koren.

• Nancy to get with Jean to better understand what ribbons to buy

• Trainers, please encourage clients to go to TASHA website http://www.texasasha.org/TashaForms.htm, print off membership forms, and send them in.

• Corrine will alter last year’s press releases, and work with Robin to get these sent out by mid-October

• Barbara to work with Janie on how to handle TASHA memberships, getting correct addresses, etc.

• Koren to let Robin know if he needs to pick up the judge at the airport

• Pam H. to check the Holiday Inn Crowne Plaza for special room rates

• Pam H. to make arrangements for the show officials to stay at the Marriot

• Pam H. to work with Janie to finalize the class schedule

• All board members to send in their 3 preferred options for the February Horse Show

• May to handle awards for South Africa vs. Southwest Circuit competition.

• Jean to check with GSWEC to see if the extra stalls for the South Africa vs. Southwest Circuit competition can be comp’ed

• Robin to contact Sandy C. about where to meet the South African team for pictures

• May to get ask Sherry Frankel Deal about getting the South African team set up to see one of the Houston area museums.

• Sandy C. to let Elly know about requirements of banquet, so she can scope out some places

• All who picked up perpetual trophies need to notify Pam Hester if you are planning to maintain (clean and engrave) and transport the trophy to the shows. They will then be included in the class schedule.

• Horse Owners – If you have a 3 or 5-gaited horse to contribute to the South Africa vs. Southwest Circuit Equitation Competition, please contact either May Klein or Sandy Currier.

Next Event: Board Meeting on Sunday, November 5 at 4pm - Location TBD